Executive Assistant

Flexible location

Role

Prime Movers Lab invests in breakthrough scientific startups founded by Prime Movers, the inventors who transform billions of lives. We invest $1mm-$3mm in seed-stage companies reinventing energy, transportation, infrastructure, manufacturing, human augmentation, and computing. The demands of extensive sourcing, rapid evaluation, intensive diligence, and extensive portfolio support require impeccable organization and operational excellence. We need an Executive Assistant to support the General Partner and team so that our multiple offices, scheduling, meetings, travel, and all other administrative work runs smoothly and efficiently.

The right candidate will bring energy, accuracy, and discipline to the office. As the only operations team member, the EA not only impacts the firm, but also sets the tone for the future development of a strong operations culture dedicated to assisting contributors at Prime Movers Lab in every aspect of professional life. An exceptional EA will relish the challenge of hundreds of emails and meetings to manage and getting the details right every time.

We are looking for someone who has done the job before, but is excited to grow into a world-class EA. Through his own example and idealism, our Founder and General Partner leads a value-driven culture and needs an EA who can keep up and wants to learn how to be the best EA and partner possible. We will invest in training and developing the right candidate to meet our needs.

Responsibilities

  • Primary support for the Founder and General Partner in scheduling and administration across domestic and international travel, fundraising, portfolio support, and investment diligence
  • Proactive responsiveness to a high volume of emails and scheduling requests per week for the General Partner and broader team
  • Coordination of all international and domestic travel plans, including quick trips and more complex itineraries to Europe, the Middle East, and Asia
  • Support the team in preparing meeting agendas, policies, and other documentation to maintain and update both internal and external communications clearly and efficiently
  • Support CRM data entry to assist fundraising and diligence
  • Always go above and beyond in small ways to support the team as we rapidly grow Prime Movers Lab together

Requirements

  • At least three years of administrative experience, including heavy calendaring, for a busy executive
  • Excellent verbal and written communication skills
  • Must be confident to make complicated decisions on your own when needed or know when to delegate issues upward
  • Flexible hours and availability with a start-up attitude of intense dedication
  • Experience booking international flights, hotels and drivers
  • Tech-savvy and willing to roll up your sleeves

Extras

  • Experience using CRM to manage follow-ups and contact pipelines
  • Prior experience in a fast-paced startup or venture fund